YOUR PRIVACY - Data Protection & Cookies.

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Friends of Kett’s Heights
Data Protection Policy 

Membership details
  1. Friends of Kett’s Heights was set up in November 2015 as a membership organisation. It collects and retains data including names, addresses, phone numbers and email addresses in order to communicate with members. The provision of this data is voluntary.
  2. These details are held by the Secretary and the Treasurer on a computer database and copied to the Chair of the Executive Committee and the Chair of the Publicity and Events Committee for information.
  3. The computers are password protected and use anti-virus software.
  4. When emailing groups of members or the public the BCC field is used so as to protect individuals’ privacy.
  5. No membership details will be passed on to any other third party, to another organisation, or used for communications other than those primarily relating to the activities of the Friends of Kett’s Heights.
  6. A member has the right to request a copy of the data that we hold on them.
  7. Friends of Kett’s Heights website uses ‘cookies’ to personalise the user’s  experience and analyse site usage. We never pass on a user’s data to any third party.
  8. On occasion, information about activities by other organisations with aims relating to those of Kett’s Heights, eg another landscape conservation body which the Executive believes would be of interest to members, may be circulated to the Friends of Kett’s Heights membership as part of a general newsletter, or such information will be posted on the website where it is freely available.
  9. Members (current and prospective) are able to opt-out of receiving newsletters and “information that may be of interest”.
  10. Membership runs for 12 months from the date of joining or the anniversary thereof. Members will be invited to renew before the expiry date, and will, if necessary, be sent two reminders at approximately monthly intervals thereafter. If a member fails to renew their membership their details will be deleted from the membership database (see Clause 2, above) one month after the final reminder. If they subsequently re-join it will be treated as a new membership.
Members of the public details
  1. These details are entered onto a computer database by the Chair of the Publicity and Events Committee and are not copied to anyone else.
  2. A member of the public has the right to request a copy of the data that we hold on them.
  3. The Friends of Kett’s Heights website uses ‘cookies’ to personalise the user’s experience and analyse site usage.
  4. We never pass on users’ data to any third party. They are used for a follow-up email and then for one or two subsequent emails relating to significant events in the programme, such as Heritage Open Days. A final email will be sent with information about the next AGM, after which the database for that year will be deleted.
  5. If a tour attendee subsequently becomes a member their details will be deleted from the tour database so that they do not receive duplicate emails.
  6. No communication details will be passed on to any other third party, to another organisation, or used for communications other than those relating to the activities of the Friends of Kett’s Heights.
The Friends organise regular tours and other events during which contact details are requested, ie names, postcodes and email addresses, so that follow-up information can be sent. The provision of this data is voluntary. 
Contacts
Designated data protection officers 
Name:
Mike Button
Peter Jennings




_c_2__fkh_data_protection_policy_september_2018__draft_.pdf
File Size: 56 kb
File Type: pdf
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What are Cookies and What Do Cookies Do?
​By Vangie Beal -  Managing Editor of Webopedia.com.

The main purpose of a cookie is to identify users and possibly prepare customized Web pages or to save information.

What do Cookies Do?A cookie (called an Internet or Web cookie) is the term given to describe a type of message that is given to a Web browser by a Web server.  The main purpose of a cookie is to identify users and possibly prepare customized Web pages or to save site login information for you.
When you enter a Web site using cookies, you may be asked to fill out a form providing personal information; like your name, e-mail address, and interests. This information is packaged into a cookie and sent to your Web browser, which then stores the information for later use. The next time you go to the same Web site, your browser will send the cookie to the Web server. The message is sent back to the server each time the browser requests a page from the server.
A Web server has no memory so the hosted Web site you are visiting transfers a cookie file of the browser on your computer's hard disk so that the Web site can remember who you are and your preferences. This message exchange allows the Web server to use this information to present you with customized Web pages. So, for example, instead of seeing just a generic welcome page you might see a welcome page with your name on it.
Types of Cookies
session cookie
Also called a transient cookie, a cookie that is erased when you close the Web browser. The session cookie is stored in temporary memory and is not retained after the browser is closed. Session cookies do not collect information from your computer. They typically will store information in the form of a session identification that does not personally identify the user.
persistent cookie 
Also called a permanent cookie, or a stored cookie, a cookie that is stored on your hard drive until it expires (persistent cookies are set with expiration dates) or until you delete the cookie. Persistent cookies are used to collect identifying information about the user, such as Web surfing behavior or user preferences for a specific Web site.

What Information Does a Cookie Store?
For the most part a cookie will contain a string of text that contains information about the browser. To work, a cookie does not need to know where you are from, it only needs to remember your browser. Some Web sites do use cookies to store more personal information about you. However, this can be done only if you yourself have provided the Web site with that personal information. Legitimate Web sites will encrypt this personal information stored in the cookie to prevent unauthorized usage by another party with access to your cookie folder.
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